Virginia Foreign LLC – Qualification and Registration

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If you already have an LLC in another state and want an LLC in Virginia, then starting an LLC would be somewhat different. You must register as a foreign LLC. We have here a guide on how you can qualify and register for a foreign LLC in Virginia

Forming a Virginia Foreign LLC

A foreign LLC does not need to be a company from another country but a business formed under the laws of another state. To start a foreign LLC in Virginia, you need to register it with the Virginia Secretary of State.

Step 1: Choose Virginia Foreign LLC Name

Obtain a name reservation certificate and submit it with your foreign qualification requirements at the Virginia Secretary of State. Your LLC’s legal name outside of Virginia will be listed on the application, along with the name it will use in Virginia. Take note of the requirements for naming your LLC

Check name availability at Virginia’s business entity names and reserve your LLC name.

Step 2: Select Virginia Foreign LLC Registered Agent

You’ll need a registered agent to form a foreign LLC in Virginia and take note that a Virginia registered agent must have a local address. Here are three of the best LLC services on our list that will provide you with registered agents to ease your worries: 

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Step 3: File Registration of Virginia Foreign LLC 

Fill out and submit a Foreign LLC Application for Registration form via email to [email protected] or by mail to State Corporation Commission Clerk’s Office P.O. Box 1197 Richmond, VA 23218-1197.

Include the following:

  • LLC’s full legal name. 
  • A fictitious name or a DBA (only if your LLC’s legal name is not available); Attach a statement of adoption of the fictitious name signed by all LLC members.
  • LLC’s principal office and mailing addresses.
  • LLC formation state and date.
  • Registered agent’s name and address in Virginia.
  • Date when your LLC will start operations in Virginia.
  • Credit card information on the last page of the form for the $150 application fee. 

The LLC cost in Virginia, even for foreign LLCs will differ between online filing and by mail.

Step 4: Determine How Your Virginia Foreign LLC is taxed

Foreign LLCs are also subjected to the Virginia Business Privilege Tax, and they must file LLC annual reports each year.

Note that forming a foreign LLC would be good for your business as you can legally operate in a different state thus reaching a larger market and opening more opportunities for higher profit.

Steps to Filing Virginia Foreign LLC Online

Time needed: 5 minutes.

To set up your foreign business LLC in the State of Virginia, you must file the Application for a Certificate of Registration to Transact Business in Virginia as a Foreign Limited Liability Company. The filing fee is $100. Once your application is approved by the authorities, you will receive a Certified copy of your application from the Secretary of State office. We have explained the aspects you need to cover when you register for Virginia Foreign LLC.

Following are the steps to register Foreign LLC online:

  1. Visit the Official website of the Virginia Secretary of State

    Access the Business Home page on the official Virginia Secretary of State website. The page contains a distinct section for Foreign Limited Liability Companies under Forms & fees, which consists of all the information and links related to Foreign LLCs.

  2. File Online

    On the page, scroll down to the heading ‘Application for a Certificate of Registration to Transact Business in Virginia as a Foreign Limited Liability Company’ and click on the ‘File online’ option available adjacent to the heading.virginia-foreign-llc

  3. Sign in/create your account

    The link will navigate you to the Clerk’s information system portal. If you already have an account on the CIS portal, proceed to sign in by entering your login credentials. In case you do not have an account, click on the ‘Register’ tab present at the bottom of the page.virginia-foreign-llc

  4. Start to file your application

    After confirmation of your CIS account, log in to the CIS portal. On the user homepage, search for “New business formation” and get started. Under eFile Express, select the option to “Form a Virginia Out-of-State Limited Liability Company”. Read all the instructions attached to the application form carefully and proceed to fill in the details.

  5. Review the application

    Before you finalize the form, review all the information provided by you in the application. all the information should be correct and accurate to your knowledge.

  6. Make the payment:

    Once you have completed filling in all the details in the form, you can proceed to the payment gateway page. Make a payment of $100 as the filing fee for your application. You will receive a notification from the Secretary of State office confirming your application submission.

Steps to Filing Virginia Foreign LLC by Mail

In case you wish to register your foreign business LLC in the State of Virginia through offline mode, you can do that easily through the mail.

  • You can access the offline application form on the Official Secretary of State website. You can also download the Application form PDF (LLC1052- PDF) here.
  • Read the instructions attached to the form carefully and accordingly abide by it while filling up your form.
  • Start to fill in the required details in the application form. Do not leave any mandatory section blank.
  • Review the application form to ensure all the information entered by you are true and correct.
  • Issue a money order or check for $100.00 as the filing fee of your application, payable to the ‘State Corporation Commission’.
  • Arrange the documents together and mail to the following address, State Corporation Commission, Clerk’s Office, P.O. Box 1197, Richmond, VA 23218-1197. The office address for in-person filing is State Corporation Commission, Clerk’s Office, First Floor, 1300 E. Main St., Richmond, VA 23219.

After Forming Virginia Foreign LLC

Here are added things you need to accomplish after forming your Virginia Foreign LLC

  1. Obtain Business Licenses. Find the business licenses you’ll need using the Business License Search.
  2. File LLC annual reports and Business Privilege Tax.
  3. Pay State Taxes like sales tax; you’ll need an EIN for your LLC

It is convenient plus easy to file for the foreign LLC if you are doing it online. The steps are very easy and that’s why it’s possible to go along with the steps and form the foreign LLC in Virginia. 

How Much Does It Cost to Register a Foreign LLC in Virginia

To register as a foreign LLC in Virginia, you can file through mail by paying a filing fee of $100 to the Virginia State Corporation Commission.

Starting a foreign LLC in Virginia is simple. There is a $100 filing fee and a few steps to follow. However, if you’re unsure of what you’re doing, you should consider getting help from a professional registered agent. These agents can help you form a foreign limited liability company anywhere in the world.

The registered agent is a person or organization that receives legal papers for the LLC. Many LLC owners think they can do this themselves, but this means having to make their address public and always being available in case of a lawsuit. A more cost-efficient plan is to hire a registered agent service to handle this task for you. Often, these services cost no more than $100 per year.

Before you can file for your foreign LLC, you must make sure that the name you choose is available. Some words, such as ‘FBI,’ are restricted and require additional paperwork. Additionally, you should make sure that your name is available for use in Virginia. If it’s available, you can file the application online or in hard copy with the SCC.

In Virginia, foreign LLCs must be registered with the State Corporation Commission. The State Corporation Commission charges an annual registration fee of about $75 for a foreign LLC. These fees vary depending on how many shares the organization has. If it has fewer than five shares, the fee is $25. If it has more than 25,000 shares, the fee goes up to $50 per share. You can view the Virginia corporate fee entrance schedule for more details.

Filing a foreign LLC in Virginia can take a few days. You can pay the fee online, or mail in the documents. Either method takes three to four days, depending on the service you choose. If you can afford it, you can also pay for expedited services.

During the registration process, foreign limited liability companies must hire a registered agent in Virginia. This agent will forward documents to clients and will file the Certificate of Authority to Conduct Business. You must also list the name of your LLC on its articles of incorporation. The name should be unique and not conflict with any other company’s name in the state. It should also identify the type of products or services the LLC offers. If possible, you can also include the name of the LLC’s founder or registered agent.

Once your foreign corporation is registered in Virginia, you will need to choose a name for it. You can use your state’s name, or choose a new name for your business. However, you should keep in mind that if you use a name that’s already registered, the state will reject your registration.

If you’re not sure about what name to use for your company, you can file an application with the Virginia State Corporation Commission. They accept applications via the mail and online. The application is valid for 120 days and requires a $10 filing fee.


What is a foreign LLC in Virginia?

If your LLC is formed under the laws of another state, it is referred to as a foreign LLC in Virginia.

Do I need a foreign LLC?

Businesses incorporated outside of the state where they operate must have “foreign qualifications” issued in the other states.

What is the main difference between domestic and foreign LLC?

A domestic LLC is a company registered in Virginia as an LLC. The entity type that has a physical presence in another state is a foreign LLC.

In Conclusion

Starting a foreign LLC in Virginia does not require a lot of documentation or tasks. However, it is always good to seek help from a professional when it comes to running your business. Get a professional registered agent and form your foreign LLC anywhere without a hassle.

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