Virginia LLC Articles of Organization – How to Register?


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If you are forming an LLC in Virginia, then this page’s content would be vital. As you learn how to start an LLC, you will realize that the bulk of your initial work and LLC cost comprises filing Virginia articles of organization, which we will elaborate on this page.   

What is an Article of Organization?

An Article of Organization, also known as an LLC certificate or Certificate of Formation in some states, is a document filed with the secretary of state to form an LLC.

Each state has a different requirement to fill out a form. An Article of Organization usually includes the following:

  • The name of the LLC,
  • the effective date of the LLC,
  • the company’s principal office,
  • the business purpose,
  • the duration of the business, 
  • a copy of the LLC’s name registration certificate, and
  • the name and address of the registered agent, organizers, and
  • at least one member of the company.

You can file an Article of Organization online, by mail, or in person.

Note that the certification of formation is a legal requirement, not to mention, the core of your LLC formation. It even makes up the bulk of your Virginia LLC cost. Without it, you have no LLC. So, take the time to complete and file this certificate.

How to File Virginia Articles of Organization

These are the simple steps to follow in filing an Article of Organization in Virginia.

Step 1: Find Forms Online

Go to the Virginia Secretary of State to download the articles of organization form for your LLC or to log into the online service.

Step 2: Fill Out Form

When filling out the form,  you must have reserved an LLC name. Do a name search. Go to Virginia LLC Name Search to check whether your chosen business name is available to use in this state.

You must attach a copy of your Name Reservation to your filled-out Certificate of Organization form when filing. You also need to nominate a registered agent. Here are 3 of the best LLC services on our list.

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Step 3: File Formation Certificates

File your formation certificate either online or by mail by filling out a form and sending it to the State Corporation Commission Clerk’s Office P.O. Box 1197 Richmond, VA 23218-1197.

Steps to Register Article of Organization Online

Time needed: 5 minutes.

To start your business LLC operations in the State of Virginia, you are required to apply for Articles of Organization with the Virginia Secretary of State office. When you apply through an online method, your application gets the benefit of immediate processing as well. The cost of registration is $100. The formation guide below will guide you in filing your Virginia Domestic LLC Articles of Organization.

  1. Access the official website of the Secretary of State of Virginia

    Go to the official website of the Secretary of State of Virginia. The Business section provides a comprehensive list of online services for different business filings. Under the ‘Businesses’ heading, click on the tab ‘Create a New Business’.virginia-certificate-of-formation

  2. Create your account on CIS Portal

    The State website hosts a Clerk’s Information System portal, which provides the user’s access to online services and allows easy business filings. The page displays a sign-in option to the portal. If you already have a CIS account, proceed to log in by entering your Username and password. In case you do not have an account, read the next step below to learn more about it.virginia-certificate-of-formation

  3. Register your account

    On the sign-in page itself, scroll down and click on the ‘Register’ tab. The account creation page opens up. Enter your first and last name, mailing address information, and street address. Next, enter your email address, and create your username and password. Tick the acknowledgment box and press the ‘Submit’ tab.virginia-certificate-of-formation

  4. Start your application

    Login to your CIS account. On the user landing page, under the heading ‘New Business Formation’, select the option of ‘Get Started’. Next, scroll to the ‘eFile Express’ heading and select the option of “Form a Virginia Limited Liability Company”. Read all the instructions carefully and proceed to fill in the application form. Do not leave any mandatory blanks empty.

  5. Review all the details

    Before you proceed to the payment stage, review all the information entered by you to be correct and accurate to ensure a hassle-free approval from the Secretary of State office.

  6. Make the payment

    After finalizing your application, proceed to the payment gateway page. Pay $100 as the filing fee for your application. Once you have successfully submitted your application form, you will receive a notification from the State authorities acknowledging the receipt of your application.

Virginia Articles of Organization Filing By Mail

If you want to file your business registration application through an offline method, you can do that easily by mail. Follow the instructions below to learn how to go about it:

  • You can access the Application PDF from the Secretary of State website. Or, you can download the Application Form PDF here itself.
  • Read the instructions and guidelines provided in the application form carefully.
  • Start to fill in the application form. Do not leave any mandatory section blank.
  • You can attach the name reservation certificate along with the application form.
  • Issue a money order or check for $100 as the filing fee for your application, payable to the ‘State Corporation Commission’.
  • Arrange all the documents together and mail it to the following address, State Corporation Commission, Clerk’s Office, P.O. Box 1197, Richmond, VA 23218-1197. The office address for in-person filing is State Corporation Commission, Clerk’s Office, First Floor, 1300 E. Main St., Richmond, VA 23219.

Cost of Filing Articles of Organization in Virginia

The online method of application is preferred due to immediate processing and easy tracking options. When you apply through mail, the application is processed in 3 to 5 business days. Though, the overall cost to form a Virginia LLC is the same for both methods of filings. Here is the cost of filing formation articles in Virginia.

  • Online filing costs $100.00
  • By mail filing costs $100.00

Where Can You Find Your Virginia LLC Articles of Organization

Filing your Virginia LLC Articles of Organization is as easy as following the instructions on the website. You will need to pay a filing fee of $50 and mail the original copy to the State Corporation Commission. If you plan to file online, you can use a credit card or e-check to pay the fee. Once you have completed filing your articles of organization, you will need to keep all of your paperwork in a safe location. You should also keep other important business documents in a folder with a locking compartment or a custom business kit.

You can also search the Virginia Clerk’s Information System website for your entity name. After you find the name, you can use your account to file your articles of organization. You should also run an Internet screening search to see if there is another entity using the same name. This way, you can avoid paying the state sales tax on anything you sell. This process will save you time and money. However, you should make sure that you are using a valid name. If you are not sure about this, you should always consult a lawyer before you file.

Once you have filed your Virginia LLC Articles of Organization, you should choose a registered agent. A registered agent is someone who accepts all legal documents filed on behalf of an LLC. You can find a service to handle your LLC’s filings online. In Virginia, LLCs are required to file their articles of organization with the state’s Corporation Commission. These documents are similar to a charter for your business, and they outline important details about your business and its operations.

F.A.Qs

What is an Article of Organization?

An Article of Organization is a legal document that will officially make your LLC into existence. This document is needed specifically for Virginia in forming an LLC business structure.

What information does an Article of Organization application need?

The application form for the Articles of Organization needs to include the LLC name, date of establishment, the company’s registered office, business purpose, how long the business will exist, and a copy of the LLC’s name registration certificate.

What is the recommended method of filing an Article of Organization, online or by mail?

Filing by mail or in person is neither highly recommended nor required; waiting an extra week for your LLC to be approved isn’t that bad. The LLC approval you send in will be returned by mail. Online filing, meanwhile, is more convenient as you won’t have to stay in a queue.

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