EIN for Tennessee Foreign LLC – How to Obtain EIN For Foreign Entity


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To obtain EIN for Tennessee foreign LLC one has to follow a few steps. Limited Liability Companies are easier to form than other structures of business. However, it is a bit tricky for the LLCs to form a foreign LLC in any of the states. There can be some restrictions for the Foreign LLCs to form an LLC in Tennessee. Take a look at this article to know about how to obtain EIN for your foreign LLC. It will answer all your questions related to EIN, including the procedure for a foreign entity to obtain EIN, the filing cost, etc. 

What is a Foreign Limited Liability Company?

An LLC is always formed in accordance with the state rules. The state where the LLC is formed is often referred to as the main state for the LLC. It is where the LLC has its main operational center. When the LLC business members are trying to expand the LLC  & wish to form it in some other states as well, the LLC is a foreign entity in the new state. The LLC is formed in the new state will be referred to as “Foreign Entity” or  “Foreign Corporation” or “Foreign LLC.” Forming the Tennessee Foreign LLC is easier & involves obtaining an EIN.

What is an EIN (Employer Identification Number)?

An EIN or Employer Identification Number works as a Social Security Number for your business. An EIN is a unique 9 digit identification code issued to businesses, by the Internal Revenue Service (IRS) of the U.S.S., for tax filing & reporting purposes.

Are EIN, FTIN & FEIN the same?

An Employer Identification Number (EIN) is also called a Federal Employer Identification Number (FEIN) or a Federal Tax Identification Number (FTIN). So, there is no difference between these three.

Why Does a Business Need EIN?

An LLC will require EIN for the following reasons:

  1. To file Tax returns – EIN makes it easy to file the tax returns with the IRS. The IRS uses EIN to supervise all the business finances of the LLC. 
  2. To Hire Employees – To hire employees in the LLC, an Employer will need the EIN. EIN lets the employers set the payrolls of the employee fo every month. IRS tracks the employee’s payroll taxes with the help of the EIN.
  3. To maintain the corporate veil – In an event where someone has sued the LLC or has filed a lawsuit against it, the EIN protects members’ assets. EIN is an essential part of the company’s corporate veil, which differentiates the business entity from its members.
  4. To protect the individual Identity of the member – The Limited Liability Company uses EON for all its taxation & finances. Nowhere in the financial process does an LLC use an individual’s Social Security Number; hence the Identity of individual members is kept safe.
  5. To open a business bank account – Without the EIN, an LLC can’t open a business account. It is essential to get an EIN even for the business credits & business licenses. 

When Does IRS Ask for EIN (Employer Identification Number)?

The taxation documents & reports are filed with the IRS, which requires an LLC about its EIN in the following circumstances.

  • An EIN is mandatory for an LLC with employees for tax filing & tax returns.
  • If the LLC is a multi-member business entity, EIN is required for drawing the partnership return files.
  • An EIN is also asked for excise tax filing.

EIN for a Foreign Entity or Foreign LLC

If someone is a foreign person or if the LLC is a foreign LLC, EIN allows them to start the LLC even without the Social Security Number. EIN allows the member of the foreign LLC to collect a payment, distribute the cash in the company & out of the company, hire employees & report or file taxes.

How to Obtain EIN for a Foreign LLC or a Foreign-Owned Corporation? 

Following is a step-by-step guide for obtaining an EIN for a Foreign LLC:

  1. Eligibility – Any person applying for the EIN must have a valid Taxpayer Identification Number, e.g., SSN or ITIN; only then can he apply for EIN.
  2. FORM SS-4 – If a foreign entity does not have a Tax Identification Number, it will have to fill-up the Form SS-4, an EIN application. This form is for foreign applicants who do not have a social security number or a physical address
  3. Filing the form with the required information – To be able to apply for the EIN, the following information has to be filled out correctly in the application form:  
    – Legal Name & Address of the Business
    –  The type of Business Entity
    – Reason for the application for an EIN- The name of the country where the business is incorporated
    – Number of employees
    – The industry in which the LLC does its business
    – Accounting Information
  4. Ways to apply for EIN Tennessee– 
    • Online – An EIN can be obtained by applying online on the IRS website.
    • By phone – A foreign entity or LLC can apply for  EIN by calling on 267-941-1099, which is NOT a toll-free number.
    • By Fax – An EIN can also be obtained by fax. The LLC willing to obtain the EIN can fax Form SS-4 to 304-707-9471
    • By Mail – A completed form can be mailed to the Internal Revenue Service (IRS), Attn: EIN Operation, Cincinnati, OH 45999.

Restriction In Business For Foreign Entities In Tennessee

To conduct business in Tennessee as a foreign entity, one has to follow some rules. Similar to filing the article of organization, every foreign LLC has to register with the Tennessee Secretary of State. Apart from that, there are some general rules LLCs as foreign entities have to follow to transact business in Tennessee. 

Transacting Business In the State Of Tennessee

As I mentioned, to transact business in Tennessee LLCs have to register with the Tennessee SOS. Once registered, you need to meet some requirements for the State Sales Tax. If your LLC is involved in any kind of sales business, then you must have the following, 

  • A physical address of the LLC in Tennessee
  • A physical office in Tennessee
  • A warehouse and/or store in Tennessee
  • A Sales representative in Tennessee

Your LLC should meet these requirements in order to transact business in Tennessee. 

Registering The Business

To register your foreign LLC with the Tennessee Secretary of State you require to submit the Application of Authority. The form is available on the official website of Tennessee SOS. In the Certificate of Authority, the foreign LLCs must enter a few important details about their LLC. These details are as follows,

  • Name of the LLC in home state and Tennessee (if different)
  • Other names of the LLC in Tennessee (like fictitious names)
  • Date of LLC formation in the home state
  • Date of LLC formation (doing business) in Tennessee
  • The effective date of the Certificate of Authority
  • A statement that clarifies whether the LLC is members-managed or manager-managed
  • Name of the managers if manager-managed
  • A statement that clarifies if members are liable for LLC debts in Tennessee if it is a member-managed organization
  • Address of the main office of your LLC in the home state
  • A mailing address of your LLC if it is different from the principal address
  • A statement that clarifies whether the LLC is a professional or non-profit. 
  • An authorized signature

The above-mentioned details must be provided by the LLC in order to get the Certificate of Authority. 

Effect of Non-Registration

If the foreign LLC is not registered in the state of Tennessee, then the LLC would not be able to bring a lawsuit in the Tennessee state court. However, they can defend any such cases. On the other hand, LLCs will be fined heavily if they transact business in Tennessee without being registered. Though any business contract was done with the unregistered LLC will not be affected, but, it is strictly recommended that one must register the foreign LLC in Tennessee for hassle-free business. 

Tennessee Consumer Protection Act

Tennessee does not have the Uniform Deceptive Trade Practice Law. Instead of that, the Tennessee law enforces the Consumer Protection Act under which 44 different types of deceptive activities are mentioned. Selling someone else’s products without letting them or the customers know, false advertisements, providing misleading information to the customers, and other such activities are considered fraud under the consumer protection act. 

In such cases, the attorney general can bring a lawsuit against the LLC. 6 months in jail or a $500 fine or both can happen if proven guilty.

How Fast Can You Obtain EIN for Foreign LLC in Tennessee

An EIN for foreign LLC in Tennessee can be obtained by immediately if applying online and by mail or fax it may take up to 1 week.

An EIN is a legal identification number issued by the IRS to businesses. It is an eight-digit number that is used to identify the business. You can obtain one online or by mailing or faxing your Form SS-4 to the IRS. Once your form has been received and processed, you can expect to receive your EIN in four to five weeks.

The application process for a foreign LLC in Tennessee is not as complicated as it may sound. First, you’ll need to file the Application for Registration form. It takes 15 days and costs $20. Next, you need to file an Application for Amended Certificate of Authority, which costs $20. You’ll also need a Certificate of Good Standing from the LLC’s home state.

Once you’ve filled out the Form SS-4 and verified your address, you can begin the application process. The process takes approximately four weeks if you file the form through the mail. You should make sure all the information on the form is correct before sending it to the IRS. In addition, you should provide a fax number for the IRS so that they can send your EIN to you within 4-5 business days.

An EIN is like a social security number for companies. It’s required for conducting business, opening a bank account, and filing taxes with the IRS. You can apply for an EIN online or by phone. Once you have your EIN, you can use it to conduct business, open a business bank account, and report to the IRS.

To do business in Tennessee, a foreign LLC must register with the Tennessee Secretary of State. It must also have a registered agent in the state. The agent can be anyone in the state of Tennessee. The Secretary of State website allows you to search for a name.

Before filing the Articles of Organization, you must appoint a registered agent. This person will receive legal and state mail on behalf of the company. A registered agent is an important part of the organization process and should be appointed by the company owner. Your Registered Agent should have a Tennessee street address and be available during regular business hours to receive and deliver state mail.

You must file your Articles of Organization with the Tennessee Secretary of State Business Services Division. The fee for this procedure is $300 for six members and $50 for every additional member. A maximum fee is $3,000, so you will need to budget around $3,000. If you have more than six members, you will also need to secure consent from a Tennessee company that already exists under the same name. Most businesses choose to keep their original name.

FAQ

How to obtain EIN for foreign LLC in Tennessee?

To obtain EIN for your foreign LLC, you have to apply for it from IRS. Fill up the Form-SS4 and send it via phone, fax mail or submit it online.

Do I need to obtain EIN for foreign LLC always?

If you’re a self-employed individual then you do not have to obtain EIN, you can use your social security number to form an LLC.

Are EIN and TIN the same or different?

EIN and TIN (Tax Identification Number) are the same things. IRS issues both the identification numbers to the businesses. It is an eight-digit identification number issued by the IRS.

Do I need a Third Party Designee to obtain EIN for Foreign LLC?

It is not mandatory to have a third-party designee obtain EIN. A third-party designee is an individual appointed by the LLC. That person will be responsible for fill-up the form SS-4 by answering all the questions and also can receive the issued EIN if applied by phone.

In Conclusion

Obtaining EIN for any Tennessee foreign LLC is a must. This number is required to conduct business, open up a business bank account, report the Taxes to IRS, and so on. EIN is any business entity’s Social Security Number that is mandatory to transact business.

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