Rhode Island LLC Annual Report – File an LLC Annual Report in Rhode Island


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The objective of the annual report is three-fold. The annual report keeps the Government informed about all the updates, communicates about all the modifications or changes, & keeps the LLC members informed about the necessary taxes and costs. This article has all the information about Rhode Island LLC annual report filing in Rhode Island.

An annual report can be called an address book, as it features all the relevant addresses of the company & the members. This yearly report is a record of all the company’s activities in an entire year. It is also referred to as the Annual Franchise Tax Report because it helps in filing the franchise tax.

Contents of the Annual Report

Typically the annual report filed by a Rhode Island LLC (or any other business entity for that matter) will include all the information related to its business & members. The standard contents of the annual report  or the annual franchise tax report are

  • Office Address of the LLC
  • Names & Addresses of the Members & managers.
  • Identification Documents
  • Social Security numbers of the key members of LLC
  • The objective of the business of LLC
  • List of all the signatories of the LLC
  • Information of the registered agent, if any

Rhode Island LLC Annual Report

An Annual report is essential for all business types. It authenticates that the information provided to the Secretary Of the State is accurate & updated. The information provided in the annual report helps the State officials to ensure that all the companies pay taxes. The Rhode Island Annual Report is filed with the Rhode Island Department of State.

Does the State of Rhode Island Require an Annual Report Filing?

Every business entity in Rhode Island must file an annual report with the Rhode Island Department of State. This rule applies to all the legal entities such as C Corporations, Limited Partnerships, Limited Liability Companies, bound to file the Annual Report.

Annual Report Deadline

As mentioned above, filing the Annual report is a mandatory requirement even for an LLC. An LLC operating in Rhode Island has to file the Annual report with the Rhode Island Department of State between September 1st & November 1st every year.

Penalties for Non-filing or late filing

An Annual Report is one of the important documents filed by an LLC. Any report filed after December 1st may result in a late fee of $25. If there is a further failure in filing the report, it may result in the dissolution of the LLC.

Why Do LLCs Have to File the Annual Report?

Some of the states are not required to file this yearly report, commonly known as the Annual Report. However, there are some reasons why states should file an LLC Annual Report. Here are some reasons,

To Maintain the Accuracy of the Information

An annual report filed by the LLC has all the updated information about its official addresses & the names or addresses of all its officials. This updated information allows the State authorities to track down any LLC when communicating.

To Provide the Correct Correspondence

Many times, any creditor or other entity willing to transact with the LLC requires the correct correspondence address. If this information (which can only be modified with the help of an annual report) is not updated every year, such entities will not be able to communicate with them.

To Notify the Government About All the Significant Changes

If you have changed your main business address or had new business appointments of managers or members, the annual public information report notifies the State Government Entities about it. So, the next time someone questions a newer reform that you have introduced in your LLC, you will be saved because you had submitted the information with the Government.

To Provide an Activity Log of an LLC

The Annual Report is like an activity log of the LLC. It brings on record; all the transactions, new associations, appointments, etc. & keeps those records intact for all future references.

To Help You With the One-time Filing of Taxes

The annual report is an excellent means to keep you on your toes in case of your dues payment. Every LLC must pay the taxes through the annual report filing. By filing the report on time, the LLC can manage the exemptions & can avoid penalties imposed by the Government. 

To Enable the State to Track the Payments

The government authorities use all the information filed through the annual report, for tracking the payment of State Taxes.

How to File a Rhode Island LLC Annual Report

The Rhode Island LLC Annual Report can be filed online or by mail. An LLC operating in Rhode Island has to file the Annual report with the Rhode Island Department of State between September 1st & November 1st every year.

Steps to File Rhode Island LLC Annual Report Online

Time needed: 5 minutes.

Below is the procedure to file the Rhode Island LLC Annual Report online.

  1. Visit Rhode Island’s Department of State Website.

    The first step in filing the Rhode Island Annual Report is to visit the Rhode Island Document Library. rhode-island-llc-annual-report

  2. Type “Annual Report” in the search box.

    In the search box type the phrase Annual Report & you will see the following results.rhode-island-llc-annual-report

  3. Click on the “File Online” option.

    Click on the “File Online” option next to the LLC Annual Report.

  4. Enter the Required Details & start filing the report.

    On the next prompt, enter your Customer ID number & PIN. Click on the submit button.rhode-island-llc-annul-report

Filing Rhode Island LLC Annual Report By Mail

To file the LLC Annual report in Rhode Island, you can follow the steps as mentioned below,

  • Visit the Rhode Island Document Library 
  • Write Annual Report in the SearchBox. 
  • Select the “Download” option next to the LLC Annual Report option
  • Download the form on your computer
  • Fill in the required information & send the printed copies of the forms and relevant documents to the address: Business Services Division, 148 W. River Street, Ste. 1, Providence, RI 02904

Rhode Island LLC Annual Report (Domestic & Foreign)

State Office:Business Services Division, 148 W. River Street, Ste. 1,
Providence, RI 02904
Links to Website, Forms
Due Date:An LLC operating in Rhode Island has to file the Annual report with the Rhode Island Department of State between September 1st & November 1st every year.
Filing Fee:The Annual Report filing fee is $50.
Penalty:Any report filed after December 1st may result in a late fee of $25. If there is a further failure in filing the report, it may result in the dissolution of the LLC.
Filing Method:An LLC can file the Annual Report Online or by mail.
Forms:Form 632
Important Information:Once a Domestic or Foreign Rhode Island Limited Liability Company submits the Annual Report along with the prescribed fees to the Rhode Island Department of State, the filing is said to be complete.

Seek the Help of a Registered Agent

Every State will have a different rule for filing the Annual Report. Usually, it is submitted every year, but it is submitted once in two years in some states. Some states require the filing of the report only once in ten years.

Not only the timing, the mode of filing, the proper addresses, exemptions, legality, annual report compliance, etc., have to be taken care of while paying the taxes or filing any reports with the State authorities. In many such scenarios, it is advised that an LLC appoints a Registered Agent to manage all this. Check out the best LLC service that offers all the services at an affordable price. An experienced agent is required for:

  1. Streamlining the mandatory processes & filing.
  2. Sending or receiving any documents.
  3. Reminding you about important dates of filing or payment of taxes. 
  4. Simplifying the filing procedures.
  5. Avoid any penalties.
  6. Flexibility in working.
  7. Maintaining Privacy (as it keeps your personal records off the public record)

You can read more about a Rhode Island Registered Agent here.

How Fast Can I Fill Rhode Island LLC Annual Report

Upon completing the form, the Secretary of State will ask you to complete 3 quick survey questions. You can leave them blank or answer them if you wish. The Secretary of State also requests the name of the LLC and its address. Your full name is required and must be that of the LLC’s authorized person. In case you do not know this, you can search for it on the Internet. Then, choose the appropriate field on the form.

If you want to file a Rhode Island LLC Annual Report online, you should know your company’s name and address. It will also have a resident agent. If you do not have a resident agent, you can search for the company’s name in the Corporate Database. Once you have located your company’s name, you need to fill out Form 642.

You can submit your Annual Report online or through the business services division of the Rhode Island Secretary of State. However, you should remember to submit the form on time, as failure to do so will result in a $25 late fee. Additionally, you should be sure to write all information legibly in black ink. Any document with illegible text will be rejected by the state. Luckily, there are some resources that will guide you through this process.

Before filling out a Rhode Island LLC Annual Report, you should know what type of business entity your company has. LLCs can be either member-managed or manager-managed. In both cases, the management team is in charge of the running of the business and members are more passive. If your LLC is managed by managers, you will need to enter their name and addresses on the form. You must also know whether you have an LLC in your state, or not.

FAQs

Is it essential to file an Annual Report?

Yes, an annual report is essential for every business entity in most states. Some states also ask to file biennial or decennial reports to be filed.

What are the contents of the Annual Report?

A Yearly Business Report or the annual report typically incorporates the address of the business, names & addresses of the members, a list of all the signatories, SSN of the members, & details of the registered agent.

Why is hiring a Registered Agent necessary in filing the Annual Report?

A Registered Agent is well-aware of all the filing requirements, annual report filing fee, & overall Annual Report compliance. The knowledge & proficiency of the registered agent allows the smooth filing of reports & other fees.

What do I have to do for the annual business report preparation?

The most important thing for filing an Annual Report is record keeping. Make sure that you document every other transaction well.

Do the filing fees change as per the types of companies?

Yes, the fees may vary depending on the type of entity or the type of legal entity you are representing.

In Conclusion

An LLC has to file many types of reports, such as Application for Reinstatement, Periodic Report of a limited partnership (usually filed by the exempt nonprofit organization), etc., which are required depending on the type of entity. The Annual Report is mandatory irrespective of the entity type. It requires compliance across entities.

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