New York LLC Articles of Organization – How to Register


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If you are forming a New York LLC, then this page’s content would be vital. As you learn how to start an LLC, you will realize that the bulk of your initial work and LLC cost comprises filing New York articles of organization, which we will elaborate on this page.   

What is an Article of Organization?

An Article of Organization, also known as an LLC certificate or Certificate of Formation in some states, is a document filed with the secretary of state to form an LLC.

Each state has a different requirement to fill out a form. An Article of Organization usually includes the following:

  • The name of the LLC,
  • the effective date of the LLC,
  • the company’s principal office,
  • the business purpose,
  • the duration of the business, 
  • a copy of the LLC’s name registration certificate, and
  • the name and address of the registered agent, organizers, and
  • at least one member of the company.

You can file an Article of Organization online, by mail, or in person.

Note that the certification of formation is a legal requirement, not to mention, the core of your LLC formation. It even makes up the bulk of your New York LLC cost. Without it, you have no LLC. So, take the time to complete and file this certificate.

How to File New York Articles of Organization

These are the simple steps to follow in filing an Article of Organization in New York.

Step 1: Find Forms Online

Go to the New York Secretary of State to download the article of organization form for your LLC or to log into the online service.

Step 2: Fill Out Form

When filling out the form,  you must have reserved an LLC name. Do a name search. Go to New York LLC Name Search to check whether your chosen business name is available to use in this state.

You must attach a copy of your Name Reservation to your filled-out Article of Organization form when filing. You also need to nominate a registered agent. Here are 3 of the best LLC services on our list.

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Step 3: File Formation Certificates

File your formation certificate either online or by mail by filling out a form and sending it to the New York Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231.

Filing New York Articles of Organization Online

Time needed: 5 minutes.

If you wish to establish your LLC in the State of New York, you must file for the Articles of Organization with the Secretary of State of New York. The State accepts both online and offline options of filing. When you apply through online mode, you can also get the benefit of immediate processing. The formation guide below will guide you in filing the New York Articles of Organization, so read on and get info,

  1. Visit the Official Website of the Secretary of State of New York

    Go to the official website of the Secretary of State of New York. The website hosts a Division of Corporation On-Line Filing system which provides easy access to different online business-related services offered by the secretary of State website.
    new york SOS

  2. Select the online filing option

    Scroll down to the Online Filings for Business Owners section and click on the link ‘Domestic Limited Liability Company’. On the next page, scroll down to the heading ‘How to Apply’ and select the option of ‘Apply as an Owner’.
    NY-how to apply

  3. Register with NY.gov

    The link will navigate you to the ‘NY.gov’ portal. If you already have an account on the portal, proceed to log in by clicking on the ‘Login here’ tab and entering your username and password. If you do not have an account, read the next step below.
    NY-online register

  4. Create your account:

    To create your account to the portal, select the option of ‘Register here’ under the heading ‘I Need an NY.gov ID’. The link will direct you to another window. The Business Account Self-Registration page opens up. Proceed to fill in the required information such as your first and last name, email id, and a preferred username. Clear the captcha and press on the ‘Create Account’ tab.
    NY-create account

  5. Start to file your application

    After creating your account on the On-Line filing portal, log in with your username and password. On the user homepage, select the relevant business filing option. On the first page of the application, you must fill in the chosen business name of your LLC and continue to fill the rest of the application in the required fields.

  6. Review your application

    Before submitting your application, review all the information entered by you to be correct and accurate. Next, click on the ‘Submit’ option.

  7. Make the payment

    The filing fee for online registration of your business LLC is $200. Proceed to the payment gateway page to make the payment. After successful submission of your application, you will receive a notification from the State office acknowledging the receipt of your application. You can expect a response on your application from the Secretary of State office within 5 to 7 business days of filing your application.

Filing New York LLC Articles of Organization by Mail

If you want to file your articles of organization application via mail, you can do that easily by mail. Follow the instructions below to file the Articles of Organization in New York,

  1. Download the Application form PDF on your computer system.
  2. Read the instructions mentioned in the form carefully while filling out the form. The form must be printed or typed in black ink.
  3. Attach the name reservation certificate of your business LLC.
  4. Review all the information entered by you in the Application form to be correct and accurate to your knowledge.
  5. Issue a check or money order of $200 as the filing fee of your application payable to the ‘Department of State’.
  6. Arrange all the documents together and mail them to the following address: Department Of State Division Of Corporations, State Records And Uniform Commercial Code One Commerce Plaza 99 Washington Ave. Albany, NY 12231-0001.

Cost of Filing a New York Articles of Organization

Generally, the online mode of filing is preferred as a convenient mode as the applicant can easily update and track the status of their application. Irrespective of the mode of application, the cost of filing formation articles in the State of New York is the same. Here is the cost of filing formation articles in New York

  • Online Filing costs $200
  • By mail filing costs $200

Where Can You Find Your New York LLC Articles of Organization

New York Articles of Organization PDF is available to download from the New York Department of State website. You can also file online from the New York Business Express website.

Whether you are starting a New York Limited Liability Company (LLC) or an existing business that needs to make a change to its name, the first step is to file Articles of Organization with the New York Department of State. You may file online or via mail. The Articles of Organization form can be downloaded from the Department of State’s website. You may also request a certified copy of the Articles of Organization for a fee. If you file by mail, you should allow approximately three to five weeks for the Articles of Organization to be approved.

The Articles of Organization form contains several sections that you will need to complete. You should include the name of your LLC, the date of formation, and the address of the LLC’s registered office. It is also important to include the purpose for which you formed the LLC. You will also need to include a copy of your LLC name registration certificate.

You will also need to check the business name database of the state to find out if your name is already reserved for another business. The name of your LLC must be unique and cannot be confusing to another business. You will also need to provide the name of the county in which the LLC’s office is located. It is a good idea to check the database before you complete the Articles of Organization.

After you have completed the Articles of Organization, you will need to submit a Certificate of Publication to the New York Department of State. A Certificate of Publication must include affidavits that the articles have been published. You can either complete the publication process yourself or hire an attorney to do it for you.

Once you have completed the filing process, the Division of Corporations will process your filing. You will receive a notification from the Division of Corporations by email. They will also mail you back a Filing Receipt. You will then need to pay a $200 filing fee to the Department of State. You can pay this by check or money order. You can also file online, which is much faster and more convenient.

After you have completed the filing process, you should apply for an Electronic Filing Receipt. This document will be available in PDF format. Once you have completed your filing, you will also need to apply for an EIN. You will be required to have an EIN in order to file for federal tax returns and open a bank account.

Once you have completed the filing process, you should be ready to adopt the operating agreement. The operating agreement establishes the rules and regulations of the LLC and how it will be run. It will also state how profits will be divided among the members. You should adopt the operating agreement within 90 days of completing the Articles of Organization.

You should also choose an alternate name for your business. You may also want to buy a web domain name to prevent others from acquiring your URL.

F.A.Qs

What is an Article of Organization?

An Article of Organization is a legal document that will officially make your LLC into existence. This document is needed specifically for New York in forming an LLC business structure.

What information does an Article of Organization application need?

The application form for the Article of Organization needs to include the LLC name, date of establishment, the company’s registered office, business purpose, how long the business will exist, and a copy of the LLC’s name registration certificate.

What is the recommended method of filing an Article of Organization, online or by mail?

Filing by mail or in person is neither highly recommended nor required; waiting an extra week for your LLC to be approved isn’t that bad. The LLC approval you send in will be returned by mail. Online filing, meanwhile, is more convenient as you won’t have to stay in a queue.

In Conclusion

Articles of Organization or Certificate of Formation is the most important document for your New York LLC. Before you submit/file the document make sure to provide proper and correct information about your company. If you have any questions, share that below in the comment section.

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